2025 TETL Summer Conference
20 Years of Excellence: Building a Legacy of Innovation
June 23-25 | Woodlands Marriott Waterway
Join us this summer as we celebrate the 20th anniversary of our organization!
Texas Education Technology Leaders is taking the 2025 Summer Conference to new heights! New opportunities are being offered so your company can promote its brand throughout the conference.
Call for Participation
Planning is underway for the 2025 TETL Summer Conference taking place June 23-25 at The Woodlands Waterway Marriott in The Woodlands TX. This year’s theme is 20 Years of Excellence: Building a Legacy of Innovation!
This is your invitation to participate in the 2025 event as an exhibitor and sponsor. We have EXCITING NEWS about our exhibit space. The Summer Conference will now feature 8’x10’ booths. Pay close attention when you review the information below on how to sign up for booth space.
Please follow the steps below:
- To participate as a sponsor, you must sign up as an exhibitor first. Any sponsorship fees will be additional to the exhibit space fee of $3,000. When you have decided to either exhibit and sponsor or just exhibit, send us an email to mforehand@logistex.net with your selection. We will in turn send you a contract and link to the online floor plan so you can submit up to four choices for your tabletop display.
- The exhibit hall will be set with 8’x10’ booths with standard pipe and drape, one 6ft table, two chairs, one wastebasket and one ID sign. The general service contractor – AEX Convention Services – will provide an exhibitor service kit for any additional furnishings or services you may need.
- Full payment is required to fully complete the contract so TETL can assign exhibit space. Once we receive your contract, an invoice will be emailed to the contact listed on the contract. Only one company per 8’x10’ booth is allowed and sharing space with another vendor is strictly prohibited. Booth assignments are done on a first-come/first-serve basis and if none of your booth choices are available, the next best option will be assigned.
TETL 2025 Summer Conference Sponsorship Opportunities
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Exhibit Space - $3,000 |
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Exhibit space will be an 8’x10’ booth and will be sold and limited by venue capacity. (*Please note the change from a table to a 8x10 booth space.) For this event, each vendor will be provided with standard pipe and drape, a 6-foot table and two chairs, wastebasket and ID sign. Booth selections will be submitted with the contract. Exhibitors will have the opportunity to interact with attendees, exhibit, distribute information and receive visibility and branding. Lead-retrieval is included in your exhibitor package. |
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Sponsorship Opportunities |
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Sponsorships are offered in addition to exhibitor space. Sponsors are provided the opportunity to present information at assigned sessions, interact with attendees, distribute information, and receive visibility and branding. All sponsors are required to exhibit – sponsorship pricing is in addition to exhibit space pricing. |
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Opportunity
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Pricing
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Benefits
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20th Anniversary Reception in Exhibit Hall
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Max 3: $3,000 each
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Sponsor one of the three bars that will provide cocktails throughout the reception on Tuesday afternoon, 4:30 to 6:30pm. Cocktail napkins will be provided with the company logo. |
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20th Anniversary Champagne Toast
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Exclusive: $2,000
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Signage and recognition during the reception.
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Ameca—Ultimate Humanoid Experience |
Max 4: $4,000 each
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Engineer Arts humanoid will be at the conference/exhibit hall for two days. Attendees can interact and ask questions. Robot will also be programmed to reference company data of the sponsors. |
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Conference Audio Visual |
Exclusive: $5,000
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Exclusive sponsorship of in-house audio visual throughout the event. Sponsorship includes recognition on website, printed materials, mobile app, and signage in each room. TETL will be responsible for making all arrangements with the in-house provider. |
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Major Sponsor—(Max 30 available)
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$2,500 each
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This sponsorship comes with a 30-minute presentation and listing as major sponsor in digital media and signage. |
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Keynote Speaker—(Exclusive)
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$2,000
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Sponsor will have podium time to give a company overview and introduce the keynote speaker. |
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Lunch—(Max 2 available)
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$1,500 each
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Lunch will be a grab-and-go style buffet. Sponsor will be recognized in the schedule and will be provided the opportunity to display signage at the buffet. |
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Breakfast—(Max 2 available)
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$1,000 each
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Breakfast will be a grab-and-go style buffet. Sponsor will be recognized in the schedule and will be provided the opportunity to display signage at the buffet. |
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Lanyards—(Exclusive)
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$2,000 (plus cost of lanyards)
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Sponsor will provide lanyards at your cost (approximately 600) according to TETL specifications. Lanyards must include the TETL logo, along with the sponsor company logo. TETL requires a proof of the lanyard for approval before production. |
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Conference Tote—(Exclusive)
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$3,000 (plus cost of totes) |
Sponsor will provide totes at your cost (approximately 600) according to TETL specifications. Conference Totes must include the TETL logo along with the sponsor company logo. TETL must pre-approve the tote design. |
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Additional Opportunities |
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Scholarship Donations
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The Alice Owen Scholarship is funded by generous donations from our members and vendors. These scholarships are awarded to seniors that are majoring in education or technology.
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Spirit Wagon Raffle
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Donate your favorite beverage to the spirit wagon. Raffle tickets will be sold, and all proceeds will go to the Alice Owen Scholarship fund.
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Door Prize Giveaways
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We are accepting donated door prizes for giveaways throughout the conference. These items can be of lesser value and contain your company logo. Items such as gift cards, small electronic gadgets, ice chests, tumblers, etc. make great door prizes. |
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If you have questions about TETL partnership opportunities or would like to be an exhibitor or sponsor for the Summer Conference, please email Mel Forehand at mforehand@logistex.net for more information!
We are gearing up for a high-level event bringing together senior district level technology decision-makers, superintendents, associate superintendents, business officers, and others interested in cutting edge technology leadership.
Act now and lock in your spot on what will be the best TETL Summer Conference to date. We look forward to having you join us in June for a phenomenal celebratory, educational, and networking experience.
Please note: In order to ensure the most value for our partners, we require all vendors to register to attend events if they are not an official sponsor for said event. In addition, if your organization works closely with a vendor partner, both organizations will be required to be official sponsors in order to attend the event.
The number of available sponsorships at each level, for each event, will be determined by the capacity at the selected venue and, depending on the venue capacity, TETL may also limit the number of additional paid vendor registrations beyond the two complimentary that are provided. This will allow us to both manage physical space limitations and maintain a proportionate balance of attendees and vendor sponsors, while providing the greatest engagement with our membership and value to our sponsor partners.
Exhibitor/Sponsorship Cancellations
The Exhibitor may cancel the agreement in writing and agree to the partial refund schedule (61-90 days before the event 75%, 45-60 days before the event 50%, under 45 days no refund). In the event the program must cancel or format or convert to a full virtual event, sponsor will be promptly notified with the option to receive either credit toward a future event or a refund.
Consent to Use of Photographic Images
Registration and attendance at, or participation in, TETL meetings and other activities constitutes an agreement by the registrant to TETL's use and distribution (now and in the future) of the registration or attendee's images or voice in photographs, videotapes, electronic reproductions, and audio tapes of such events and activities. unless you inform TETL that you object, permission is assumed.